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A
Technical Writing Company Specializing in Government Proposals
Phone:
(903) 857-2458
e-mail: info.procom.us@gmail.com
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Checklist
Before Proposal Submission - Printed
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YES |
NO |
| 1. Have you
counted the pages for each copy of each volume of the proposal to
ensure they are all present, in the correct numerical order? |
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| 2. Are major
sections of the proposal and any exhibits/appendices tabbed
appropriately? |
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| 3. Have you
checked to make sure that the proper title page is with the appropriate
volume? |
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| 4. Are all
volumes physically separated as necessary and provided in the required
number of copies? (Unless otherwise required by the solicitation, we
suggest using 3-ring binders for submitting proposal documents.) |
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| 5. Have you
double-checked the entries and calculations on the Schedule B? Are all of
the unit prices correct? Make sure that amount shown equals the unit
price multiplied by the quantity. If there is an calculation error, the
Government will evaluate the pricing based upon the unit price. |
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| 6. Have you
entered your company's name at the top of each page of the Schedule B?
(Non-applicable to construction bids.) |
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| 7. Are all
Request for Proposal documentation submittals signed and dated as
required? |
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| 8. Did you
remember to include your company's DUNS number and CAGE code along with your company's name, address
(including your county), telephone number, and facsimile number in the
address block of Section A? |
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| 9. Did you
retain a complete copy of the proposal, including all portions of the
price and technical, for your records? |
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| 10. Have you
verified the number of amendments
issued and the proposal due date and time? |
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| 11. Have all
amendments been acknowledged? In addition to acknowledging them on
Section A, you may want to include a signed acknowledgment (cover page)
of each amendment. |
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| 12. Are
packages secured? You may want to seal envelopes and boxes with clear
packing tape to ensure that adhesive seals do not loosen during
transport. |
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| 13. Are
address labels correct? Each package should identify the sender (in the
upper left corner); the recipient (in the center); and the solicitation
number, service required, service locations(s), the volume enclosed
(e.g., Volume II: Technical), the proposal due date and time (near the
lower left corner). |
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| 14. Have you
verified receipt of the proposal with the Contracting Officer? If you
are hand-delivering the proposal, prepare a receipt and have it signed,
ensuring that both the date AND time of receipt is annotated. |
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Checklist
Before Proposal Submission - Electronic
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YES |
NO |
| 1. Are the documents in the electronic format(s) specified in the solicitation? |
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| 2. If there are file size limitations, do the documents fall within those limitations? |
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| 3. Are the files titled/labeled as required/specified in the solicitation? If the solicitation does not specify how files are to be named/labeled, are they named/labeled clearly? |
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| 4. If the solicitation requires submission of physical electronic media (e.g., CD, thumb drive, etc.), have you utilized the media specified and labeled the media clearly (e.g., solicitation number, services being solicited, the proposal due date and time, and your company name)? |
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| 5. Have you double-checked the entries and calculations on the Schedule B? Are all of the unit prices correct? Make sure that amount shown equals the unit price multiplied by the quantity. If there is a calculation error, the Government will evaluate the pricing based upon the unit price. |
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| 6. Have you entered your company's name at the top of each page of the Schedule B? (Non-applicable to construction bids.) |
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| 7. Are all Request for Proposal documentation submittals signed and dated as required? |
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| 8. Did you remember to include your company's DUNS number and CAGE code along with your company's name, address (including your county), telephone number, and facsimile number in the address block of Section A? |
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| 9. Did you retain a complete copy of the proposal, including all portions of the price and technical, for your records? |
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| 10. Have you verified the number of amendments issued and the proposal due date and time? |
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| 11. Have all
amendments been acknowledged? In addition to acknowledging them on
Section A, you may want to include a signed acknowledgment (cover page)
of each amendment. |
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| 12. FOR PHSYICAL ELECTRONIC MEDIA (e.g., CD, thumb drive): Are packages secured? You may want to seal envelopes and boxes with clear packing tape to ensure that adhesive seals do not loosen during transport. |
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| 13. FOR PACKAGING PHYSICAL ELECTRONIC MEDIA: Are address labels correct? Each package should identify the sender (in the upper left corner); the recipient (in the center); and the solicitation number, service required, service locations(s), the volume enclosed (e.g., Volume II: Technical), the proposal due date and time (near the lower left corner). |
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| 14. Have you verified receipt of the proposal with the Contracting Officer? If you are hand-delivering (hard electronic media) the proposal, prepare a receipt and have it signed, ensuring that both the date AND time of receipt is annotated. |
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